University Library

Specifications and standards for submission of digital theses

File format

Adobe Portable Document Format (.pdf) is the format required for submitting theses files to the UWA Profiles and Research Repository.

File structure and naming

In order for us to process your thesis in the UWA Profiles and Research Repository, please use the following file structure and file naming conventions:

  • Combine as much of your work into one file as possible, including the title page, acknowledgements, table of contents, chapters and appendices.
  • You may choose to combine appendices into a second file, if the file size is large.
  • Label the file as Familyname_Firstname_Year.pdf e.g. Vliegen_Florence_2013.pdf
  • If you have a second file label files as Familyname_Firstname_Year_Part_1.pdf and Familyname_Firstname_Year_Part_2.pdf

Please ensure that your electronic copy is complete and accessible for uploading to the Repository.

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Document formatting

Adobe's Portable Document Format (PDF) contains several technologies which make the document more accessible to the visually disabled, and generally increase usability for everyone. The most important of these is the creation of bookmarks.

You may want to consider creating bookmarks (similar to a table of contents) in your digital thesis. To do this you need to use the heading styles available in Microsoft Word (such as Heading 1, Heading 2). There is more information on Adobe's Accessibility page.

Theses should also be formatted in accordance with the Graduate Research School's style and format requirements.

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Storage media

You may store the electronic master of your thesis on a PC-formatted CD-ROM or flash drive for transport to the Graduate Research School. If you are off campus please discuss your options with the Graduate Research School.

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