University Library

Research publications

Each year UWA collects publications data relating to the research publications of UWA staff and students.

The collection for UWA affiliated (UWA byline) research publications takes place in the first half of the year, generally peaking in March/April. It is school-based, with an academic staff member as the primary contact and a member of the administrative staff helping to key in the data.  Data entry is undertaken online using the publications collection tool Minerva. The publication contacts in each school have details.

Minerva is now open for the 2016 collection of 2010-2015 publications.  Both UWA affiliated (UWA byline) research publications and non-UWA affiliated research publications of current staff should be entered by schools into Minerva. 

Publication details are held in Minerva and can be viewed by UWA staff (using your staff number and Pheme password).


Manuals are published regularly to outline the process and the criteria for classification of publications.  The 2016 UWA Publications Manual incorporates the specifications mandated by the government department for the 2016 collection. All publications entered into Minerva for the 2015 publications collection must comply with the requirements as set out in the manual. Schools will be contacted for further information about their publications if required.

The Library also runs one-on-one training for School and Academic Publications Contacts by request towards the beginning of the collection period. This training covers the publications collection process, the key publication requirements as outlined in the UWA Publications Manual, and using Minerva for data entry. 


The publications data, once entered into Minerva, is checked and audited centrally by the Library and by the Audit Committee.  The Audit Committee is comprised of discipline-based subcommittees made up of groups of UWA researchers. A kit for auditors is available to outline the processes required in the audit.

From time to time the publications data is audited by external auditors. Major national audits occurred in 2001 and 2002 and each year a small sample is audited by the WA State Auditor General's Office.

Please send all publications queries to