UWA Research Repository

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This short video provides an overview of the UWA Research Repository and how it can assist researchers with National Health and Medical Research Council (NHMRC) and Australian Research Council (ARC) funding to comply with their open access policies.


This short video provides an introduction to researcher profiles in the UWA Research Repository and how to keep your profile up-to-date.

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FAQs

The UWA Research Repository contains research publications and theses created by researchers and postgraduates affiliated with UWA.

  1. Why contribute to the Repository?
  2. Who can contribute to the Repository?
  3. What can be contributed?
  4. What are the requirements for depositing ARC and NHMRC-funded research into the Repository?
  5. How do Repository staff know that a publication has been funded by the NHMRC or ARC?
  6. Where does the bibliographic data about publications come from?
  7. What version of a publication should be provided to the Repository?
  8. What is the author's accepted manuscript version?
  9. How can researchers add their research to the Repository?
  10. Who has a researcher profile displayed in the Repository?
  11. How can I update the details in my researcher profile?
  12. What statistics and metrics are available in the Repository?
  13. What is PlumX?
  14. What is the PlumPrint?
  15. Problems accessing the content?

Why contribute to the Repository?

Improved access to your research

UWA research publications in the Repository are distributed globally and are searchable on the Web. The Repository is indexed by Google, OAIster and Trove. This exposure can increase the impact of your research by making it more visible and easier to access.

Secure archiving of your research output

Publications in the repository are archived in a secure digital environment.

Compliance with funding mandates

The UWA Research Repository enables researchers to comply with funding mandates to deposit associated publications into Open Access institutional repositories. See the Funding mandates page in the Open Access Toolkit for more information.

Greater visibility with researcher profiles

Researcher profiles showcase your research and expertise, increasing the visibility and accessibility of your work.

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Who can contribute to the UWA Research Repository?

  • UWA staff and postgraduate students are eligible to contribute full-text works to the Repository.
  • Eligible research outputs require at least one UWA affiliated author.

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What can be contributed?

We can currently accept publisher permitted versions of journal articles and book chapters for which there are bibliographic details already in the Repository. Check in the UWA Research Repository to see if your articles/chapters can be included.

UWA students who commenced their candidature after March 2003 are required to deposit their Higher Degree Research theses (masters and doctorate degrees by research) with the UWA Research Repository, and will have been advised of this requirement by the Graduate Research School.

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What are the requirements for depositing ARC and NHMRC-funded research into the UWA Research Repository?

To comply with the NHMRC policy UWA researchers will need to deposit their research publications into the UWA Research Repository. Please see the NHMRC Open Access Policy page in the Open Access Toolkit for further details.

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How do Repository staff know that a publication has been funded by the ARC or NHMRC?

The Repository team uses funding information in Web of Science to identify ARC and NHMRC publications produced by UWA researchers. To ensure your publications are identified:

  • Include a UWA byline, grant ID and funding body acknowledgement in your publications
  • As soon as your manuscript is accepted for publication, send an e-mail including the grant ID, and a copy of the author's accepted manuscript to repository-lib@uwa.edu.au 

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Where does the bibliographic data about publications come from?

We source the publication data from Minerva - UWA's Publication Management System. Currently the bibliographic metadata about your publication needs to be in Minerva for us to bring it into the Repository.

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What version of a publication should be provided to the UWA Research Repository?

The full-text version of a publication that can be made available in the Repository depends on the publisher’s policies.

In most cases, the publisher permits the author’s accepted manuscript version to be made Open Access. This is the version authors need to provide to the Repository.

The diagram below shows the different versions of a publication produced during the publication process:

Infographic of publication versions produced during the publication process 

'Which version to upload' image courtesy of Digital Services, University of Cambridge used under CC BY-SA 4.0.

In a few situations, the publisher permits the final, published version to be made available.

The pre-print (draft prior to peer-review) is not accepted by the UWA Research Repository. Pre-prints do not meet the requirements of the ARC and NHMRC Open Access policies.

The SHERPA/RoMEO database contains journal and publisher policies on making publications available in a repository.

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What is the author's accepted manuscript version?

The author’s accepted manuscript (AAM) is also known as the post-print. The AAM is:

  • the version after peer-review and incorporating any suggested revisions

  • the final draft version that is accepted for publication, including edits resulting from the peer-review process

  • NOT the proof or the final, published version that has undergone copyediting, typesetting and branding

  • important that you save the AAM version during the publication process.

The image below compares a typical author's accepted manuscript with the published version of the same journal article:

Author's accepted manuscript versus published version 

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How can researchers add their research publications to the Repository?

To add publications to the Repository, email the following to repository-lib@uwa.edu.au:

  • Publication details
  • A copy of the author’s accepted manuscript version (or an Open Access link/version of the publication)
  • For ARC or NHMRC supported research, funder name and grant identifiers.

The full-text of your publication will not be made Open Access in the Repository unless you provide an author’s accepted manuscript version (except in cases where you can direct Repository staff to a published Open Access version).

Repository staff will make your publication available in the Repository, subject to publisher policies.

Authors can check SHERPA/RoMEO database to see publisher policies.

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Who has a researcher profile displayed in the Repository?

Researcher profiles will be displayed for current UWA researchers, and staff or students who have authored an ERA or UWA research publication.

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How can I update the details in my researcher profile?

Content in researcher profiles is synchronised from various University systems. This means content must be changed in the source system in order to be reflected in your researcher profile.

Photo, contact details and content in the overview tab

Find your record in the Contact Directory and scroll to the end, where you will find a self update link. Login using your Pheme details and add/change text in the provided fields.

To change your email or phone number, email directory@uwa.edu.au. Changes will be automatically reflected in your researcher profile in 24-48 hours.

Research expertise

If you have an entry in the Contact Directory, you can access the self update link and follow instructions to request a research expertise entry.

Updates to existing research expertise areas can be submitted at http://www.publishing.uwa.edu.au/researchupdates.

Contact directory@uwa.edu.au for further assistance.

Names, titles and organisational affiliations

These elements reflect University HR and student systems. Contact the relevant sections below:

Research outputs

See How can researchers add their research publications to the Repository?

For any other edits to content in the Repository, more information or assistance, contact repository-lib@uwa.edu.au.

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What statistics and metrics are available in the UWA Research Repository?

The UWA Research Repository collects statistics on the:
  • Number of publications available in the Repository
  • Number of downloads of full-text items
  • Most downloaded publications by week, month and year

University-level publication counts and downloads are displayed on the main statistics page.

The Repository also tracks PlumX metrics, which measure online sharing, mentions and use of research outputs.

Publication counts and downloads are displayed on a dedicated statistics tab for each organisation, researcher and research output. A PlumPrint (a visual representation of PlumX metrics) is embedded in research output records.

Statistics and metrics are based on content available in the Repository.

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What is PlumX?

PlumX is an altmetrics platform. Altmetrics (Alternative Metrics) are increasingly used to capture and measure online sharing, mentions and use of research outputs.

PlumX gathers metrics for scholarly research output, categorised into five types — Usage, Captures, Mentions, Social Media, and Citations.

 PlumX metric types

PlumX metrics are visually represented by the PlumPrint embedded in research output records in the UWA Research Repository.

Researcher level metrics are also available on request.

For more information on how PlumX data is collected, monitored and updated, consult the Library's PlumX FAQs in the Research Impact and Profiles LibGuide or email the Repository team at repository-lib@uwa.edu.au.

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What is the PlumPrint?

The PlumPrint is a visual representation of the available PlumX metrics for a research output. The PlumPrint is embedded in research output records in the UWA Research Repository.

In the PlumPrint, each colour represents a PlumX metric type (Usage, Captures, Mentions, Social Media, and Citations).

PlumPrint with pop-up 

Metric details can be viewed by hovering over the PlumPrint and by clicking the ‘see details’ link.

For more information on PlumX, consult the Library's PlumX FAQs in the Research Impact and Profiles LibGuide or email the Repository team at repository-lib@uwa.edu.au.

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Problems accessing the content?

If you are having any problems with accessing or viewing full text documents in the repository please email repository-lib@uwa.edu.au for assistance.

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