- Introduction
- Accessing Course Materials Online
- Finding a list
- Editing a list
- Adding citations to a list
- Setting demand levels for physical items
- Alerting the Library about physical reserve requirements
- Requesting new items
- Deleting citations from a list
- Displaying citations
- Arranging citations into groups
- Managing list information
- Saving changes and logging out
- Revising your list each semester
- Questions
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Introduction
Course Materials Online (CMO) is the UWA Library's reading list management system, which provides online access to course reading lists. It is accessible from any computer in the world, 24 hours a day, seven days a week. Lists within CMO contain citations of recommended readings, with links to the full text online. Where the citation is for an item held in the library's collections. The link will take you to the Library catalogue where you can check whether the item is available.
Accessing Course Materials Online
To access CMO, click on the Course Materials Online link under Find information on the Library Web site. Then click the Login to CMO link. On the next screen you will be asked to log in to the single sign-on network to access CMO. Enter your UWA ID number and Pheme password and click Login. This is also the way students will access CMO.
Finding a list
To locate a list, select the discipline area and then browse, or enter the unit name or code in the search box in the top right-hand corner. If a list does not exist for your unit the Library will create one for you. Email cmo@library.uwa.edu.au and specify the unit's title and code as displayed in the UWA Handbook. Library staff will alert you via email when the list has been created.
Editing a list
To edit a list, click on the unit name or the edit icon 
beside the list's title. In edit view you can:
- Add a new citation to a list from the Library catalogue or the digital repository
- Set a demand level for physical items
- Alert the Library about physical Reserve requirements
- Change the display of citations and arrange them into groups
- Edit information about a list
To view the list as a student would see it, click the Preview button at the top of the screen. Note that a list can only be edited by one person at a time.
Adding citations to a list
To add a citation to a list click the Search for books, journal titles, digital chapters and articles, DVDs etc link. You can search for citations within the Library catalogue and/or the digital repository.
To search for an extract, such as a book chapter or journal articles, or a web site, you can limit your search to the digital repository. To search for a complete work, such as a book, complete journal issue, or audiovisual item, you can limit your search to the Library catalogue to determine whether it is held in the Library's physical collection.
When you find the citation you require in the list of search results, click Add to list. The citation will be added to your reading list automatically.
Please refer any queries about adding multiple copies of texts to staff in your Subject Library.
Setting demand levels for physical items
For all physical items on your list you are required to set a demand level by using the radio buttons next to each item. These demand levels will determine the location of the item and the length of time it can be borrowed. Possible demand levels are:
| H = High use | Required readings placed into Reserve Collection for 2-hour loan |
| M = Medium use | Recommended readings placed on 3-day loan in the Main Collection |
| L = Low use | Additional readings that will remain in the Main Collection with normal loan period |
If you try to save an exit a list without setting all demand levels, you will be alerted by the display of a highlighted message box.
Alerting the Library about physical reserve requirements
Whenever a new physical item is added or the demand level of an exiting one modified, the check box next to Advise the Library to prepare my list for the coming teaching period becomes automatically ticked:
When you have set a demand level for each item, click the Save all and exit button to save your selections. An email will then be sent automatically to your Subject Library advising them of the items to be placed in Reserve and any other list updates.
Requesting new items
If the extract (book chapter or journal article) you wish to add to a list is not already held in the digital repository, you can request it to be added by clicking the CMO Request link at the top of the page. This will take you to the Request for Digital Copy form. Ensure that you complete as many fields as possible on the form in each of the Requestor, Work and Source tabs. Fields marked with an (*) must be completed. Click the Submit request button when done.If you already have the item in electronic form and the document is legible on-screen, click the Attach file and submit request button to proceed.
Note that PDF is the preferred file format.
Once submitted, you will receive an email confirmation of your request. On receipt of the request the Library will source the item, digitise it and add the citation to your list. You will be notified on completion of this process. Note that this for is not for requesting books to be added to the physical Reserve Collection.
Deleting citations from a list
To remove a citation from your list permanently, click the delete icon 
next to the citation.
Displaying citations
To manipulate the display of a citation on a list click the edit icon next to the citation.
To specify a date when the citation can be viewed by students, enter dates in the "Citation appearance" field. The dates are set to the same values as the unit list's start and end date fields when the citation is added. To specify a date when the link to a citation can be accessed by students, enter dates in the "File access" Fields. If the "Citation appearance" and "File access" fields are left bank, the citation will display all of the time.
Bulk changes to citations are possible by selecting several or all of them, and clicking the Edit selected citations link at the bottom of the box.
Arranging citations into groups
Citations can be arranged into groups and sub-groups by clicking on the Add or edit groups link. All lists have the pre-configured groups of "Weeks" and "Assignments" or you can create your own.
To add a new group, type a name into the "Add Group name" box and click the Add Group icon
.
To add a new sub-group, type a name into the "Add Sub-Group" box and click the Add Sub-Group icon.
To delete groups or sub-groups, click the delete icon next to the unwanted group or sub-group.
To remove a citation from a group or sub-group on this screen, click the remove citation icon 
next to the unwanted citation.
To add or remove citations from a group click the Add/remove citations or Add/remove citations from Sub-group link beside the appropriate group or sub-group.
All of the citations on the list that are not already in this group or sub-group will be displayed in the panel on the left. Highlight the citation(s) you wish to move and use the left and right arrow buttons to move them.
Do this to move items from the Others group to the Course Materials group.
Managing list information
To update and manage information about a list, click the Edit list information link.
You can add "Alternative Titles and "Lecturers" in the relevant fields. Click the plus icon [+] to add extra files.
If the unit coordinator information is not correct please email cmo@library.uwa.edu.au.
Ensure that the correct "Teaching Period" is allocated and update if required.
The "Display List" field specifies the dates between which the list can be viewed by students. Students cannot view the list before the start date or after the end date. The default display date for all lists is blank.
The "Default Display" field specifies the sorting order of citations on the list when students first log in to CMO. Citations can be sorted by Title, Author, Format, Start Date or End Date.
The "Lock Display" field allows you to remove the ability of students to re-sort or re-group the list. To lock the display to your default setting, set the "Lock Display" to yes.
The "Description" field can be used to provide an introduction to the list. It will be shown to students when they click the more information icon 
beside the list's title.
Saving changes and logging out
When moving from screen to screen whilst editing, you can click the Done button to temporarily save your changes. To permanently save all of your changes to the server you must click the Save all and exit button. A highlighted message will display stating that your list has been successfully saved. If you do not see this message then your changes have not been saved.
When you have finished editing your list an wish to exit CMO, ensure that you click on the Logout link at the top right-hand side of the page. This ensures that you correctly exit CMO and your list is no longer locked.
Revising your list each semester
Before the beginning of each semester you will need to revise your list, making any additions and deletions as necessary. If there are no changes, ensure you tick the checkbox next to Advise the Library to prepare my list for the coming teaching period, click the Save all and exit button, and Logout of CMO. This will notify the relevant Subject Library to your reserve requirements for the upcoming teaching period.
Questions
If you have any questions about Course Materials Online, please talk to a Librarian in your Subject Library.
