The University Library's information resources budget is divided into two main parts:
Library Allocation which covers:
- items required to support teaching programmes (including multiple copies for reserve collections),
- items for reference collections (including indexes and abstracts),
- expensive items which cannot easily be funded from a school allocation (recommendations are sought during the year through an announcement in Library News), and
- major interdisciplinary online resources.
Faculty Allocation (larger division of the budget) primarily for research needs, including:
- research monographs,
- subscriptions other than those for major multidisciplinary online resources or reference resources. and
- document delivery.
Teaching materials also may be ordered from the "Faculty" section of the budget.
Formula
Faculty allocations are determined by a formula. Each faculty may advise the Library how its allocation should be further distributed between schools or other cost centres. To enable effective accounting of funds, the Library allots to each cost centre a separate allocation for subscriptions and monographs (or other non-serial items). These are notional amounts which can be adjusted according to the wishes of a faculty or school.
Order in time
To assist the Library to meet budget commitment deadlines, please submit order requests regularly throughout the year and, where possible, prior to the beginning of December.
Monthly statements
Statements of expenditure and commitment are sent with lists of proposed serials cancellations to school Library Liaison Officers and Heads of Schools each month. Interim updates are available from Budget and Planning staff in Information Resources Access Management, or from the relevant subject library manager.
