University Library

Scanning instructions

Further Information

Campus Card FAQ

'Green' Information Services

Information Services uses recycled paper in all copiers and printers. The paper is manufactured from 100 per cent post-consumer waste (collected from office waste). In addition, we provide a free scanning service on all library copiers.

All copiers can be set to copy on both sides, and the two pages into one option is linked directly from the copier display. We recycle all copier and printer toner cartridges and provide paper recycling bins.

How to scan to USB storage device

A number of flat-bed scanners in the Reid, Science and EFDAA libraries have a scan-to-USB function, which allows documents to be scanned directly to a USB thumb-drive or portable storage device. To utilise this feature, follow the steps below:

  1. Place the multiple paged document face up in the document feeder or the page to be scanned face down on glass panel
  2. Insert the USB into the port indicated and on Home screen select Save to USB
  3. Select Folders:  choose the folder in which you want to save the document or choose new folder
  4. Select File Name: then type the name of the file
  5. Select File Type: for jpeg, tiff, PDF options
  6. Select More Options: scroll to page 3 on menu and select ‘Job build on’ if scanning more than 1 page
  7. Select the green Start button to commence scanning.
  8. When scan complete select Finish and wait until the pop up screen indicates “Success” before selecting OK
  9. Select Home and remove device.

The following instructions apply to scanning to your network drive or e-mail address on a Multi Function Device (MFD):

How to scan to e-mail on a Multi Function Device (MFD)

  1. Place document in either the document-feeder or face down on the glass plate and close the cover.
  2. Select E-mail
  3. Enter your student number and pheme password and select OK.
  4. Set the filename and subject line of the e-mail (if desired)
    - There are additional settings that can be modified under 'more options'.
  5. Choose - file type
    - set quality
    - orientation
    - and more...
  6. Send E-mail
  7. Scan Job
    - you can scan multiple items in one print job if you like
  8. Select FINISH
    - the data light will flash momentarily. Once it has stopped, the e-mail has been sent.
  9. CHECK YOUR E-MAIL!

How to scan to your network storage on a Multi Function Device (MFD)

  1. Place document in either the document-feeder or face down on the glass plate and close the cover.
  2. Select Network Folder
  3. Sign in with your student number and pheme password and select OK.
  4. Set the filename and folder destination of the file.
    - Selecting HOME will simply send it to your root home folder or you specify a specific location
    - There are additional settings that can be modified under 'more options'
  5. Choose - file type
    - set quality
    - orientation
    - and more...
  6. Select Send to Network Folder
    -
    The scan will now begin. You will notice the data light flashing. Once this stops, your document has been sent.
  7. Now check your Network Folder