University Library

Converting to PDF or XPS

Further Information

'Green' Information Services

Information Services uses recycled paper in all MFPs and printers. The paper is manufactured from 100 per cent post-consumer waste (collected from office waste). In addition, we provide a free scanning service on all subject library MFPs. Also USB scanners are available in some subject libraries.

All MFPs can be set to copy on both sides, and the two pages into one option is linked directly from the MFP display. We recycle all MFP and printer toner cartridges and provide paper recycling bins.

Student IT Accounts

Contact IT support

PDFs and XPS files are generally smaller than other document types and can be uploaded to Web Print. 

Create a Web Print compatible file using:

Windows - Creating an XPS file

Mac OSX - Creating a PDF

Office 2007 and current versions - Creating a PDF


Windows

Creating an XPS file.
Step one

Open your document and select File > Print. This may look different depending on what program you're using.

Step 1

 

Step two

Click the printer list drop down and select the Microsoft XPS Document Writer

Step 2

Additional steps to shrink the file size.

Smaller file sizes increase the chance of a speedy print out.

Skip to step three.

Optional step
Click Properties to the right of the printer drop down list.
Click the Layout tab and then click Advanced...

Step 3

Under Document Options; set Interleaving to On and Images to Maximum Compression.

Step 4

Click OK and then OK.  


Step three

Click OK to print.


Step four

Choose a save location and a name for the print file.

Step 5

Back to top


 

Mac OSX

Creating a PDF.

Step one

OSX natively has a print to PDF option available, most Mac programs have this integration.
Open your document and select File > Print. This may look different depending on what program you're using.

Step 1


Step two

In the bottom left hand corner of the print box click the PDF drop down and select Save as PDF

Step 2


Step three

Choose a name for the file and a save location.

Step 3

Follow these additional steps in order to shrink the file size.

Back to top


 

Office 2007 and current versions

Creating a PDF. 

Step one 

Newer versions of Office allow files, such as Word, Excel, Powerpoint and OneNote documents, to be saved nativly as a PDF.
Click File > Save As.

Step 1


Step two 

From the save as type drop down select PDF.

Step 2

Follow these additional steps in order to shrink the file size.

Click OK.
Click Save.

Back to top