University Library

Document printing guidelines

Further Information

'Green' Library and Business Information & Technology Services

The Library and BI&TS uses recycled paper in all MFPs and printers. The paper is manufactured from 100 per cent post-consumer waste (collected from office waste). In addition, we provide a free scanning service on all subject library MFPs. Also USB scanners are available in some subject libraries.

All MFPs can be set to copy on both sides, and the two pages into one option is linked directly from the MFP display. We recycle all MFP and printer toner cartridges and provide paper recycling bins.

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On how to convert your documents to mono and for Web Print, with tips on how to keep file sizes low to ensure your print job is successful.

General Printing tips

The following tips may help if your document fails or takes a long time to print:

If possible, it is strongly recommended that you convert your documents to an Adobe PDF first before printing it. This can avoid certain visual elements such as graphs and images not printing correctly.

  • Most importantly; file size should typically be under 250MB.
  • Maximum 100 pages
  • Maximum 100 copies
  • You cannot print directly from Photoshop or Indesign.
  • Keep images within the margins of the document.
  • Setup documents to either A4 or A3.
  • With image editing software, make sure to always flatten layers.
  • Make sure your software is up to date to ensure the best compatibility.
  • Split files up, especially for theses and PowerPoint slides. Remember, printing more than one slide to a page still requires that each slide be rendered separately. When printing more than one slide to a page there will be delays.

Printing Guideline How Tos:

Convert Documents to PDF or XPS - For creating Web Print compatible documents.

Convert PDFs to Mono - For converting documents to black and white to upload to Web Print.

Reduce File Sizes - To ensure a speedy print out and that your document does not corrupt when printing.

Split Files - To ensure a speedy print out and that your document does not corrupt.