University Library

Penalties and payments

Fines and charges at the University Library are determined by the University Librarian

Penalties

Authorised users (with the exception of UWA Staff and Visitor Campus Card holders) who fail to return an item by the due date accrue fines as follows:

Loan type
Penalty
High Demand Collection items 
$3 per item per overdue hour or part thereof (to a maximum of $60 per item) For example, a High Demand item due at 2pm will accrue $3 if returned or renewed at 2.30pm. If returned or renewed at 3.30pm, $6 will accrue.
Requested items
$3 per item per overdue day (to a maximum of $60 per item)

Please note that fines accrue from year to year.

If you:

  • have an overdue item, you will be suspended from borrowing until the item is returned.
  • accumulate $24 or more in fines, you will be suspended from borrowing until you pay the amount owing in full. Please note that if you owe less than $24, fines are not payable.
  • damage or permit an item to be damaged, you will be invoiced for costs of repair or replacement.
  • have items which are 31 days overdue, you will be asked to pay the following charges for each item: 

Books, audiovisual items and locker keys - $99

Postgraduate Study Area carrel keys - $50

Locker swipe cards - $25

Charges will be waived once items are returned. In certain circumstances we will accept a replacement for a billed item in lieu of payment. If an item is paid for and subsequently returned, please see library staff and a refund will be organized.

For breaches of the rules, the University Librarian may:

  • fine or suspend you from borrowing
  • report students to the Board of Discipline

Staff or students may appeal against the University Librarian's exercise of power using the University's Grievance Resolution processes.

Please note that UWA students with unpaid library debts of $24 or more will have their debt recorded as an Administrative Encumbrance on their student record, which will prevent access to examination results, transcripts, graduation and re-enrolment. Reciprocal borrowers with unpaid debts will be suspended from borrowing at their home institution library.

If you are experiencing financial difficulties paying a Library fine or charge, or you wish to dispute a fine, please send us an email

If appealing a fine or charge, please provide full details of the reason(s) why you consider you should not have to pay the fine or charge.

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Payments

There are several ways you can arrange payment:

1. Online

You can pay Library fines and membership fees online with Visa or MasterCard.

Library Fines

You can pay Library fines by logging in to My Library Account or following the link on a Library fine notification email. If you have an encumbrance due to Library fines, please allow one University working day for the encumbrance to be removed.

Library Membership Fees

Once you have submitted a membership application, you will receive a confirmation email with further information and a link to the online payment page.

2. In person using EFTPOS or by cheque

To pay in person by EFTPOS or cheque, go to any UWA library building with an EFTPOS terminal. We accept debit card, Visa and MasterCard, but not cash. You can pay up to 15 minutes before closing time. Following payment your borrowing privileges will be restored immediately.

EFTPOS facilities are located in the following libraries:

3. By telephone

To pay over the phone with Visa or MasterCard, contact one of the following libraries up to 15 minutes before closing time:

Following payment your borrowing privileges will be restored immediately.

4. By mail

Post your cheque made payable to the 'University of Western Australia' to:

Reid Library
M209
University of Western Australia
35 Stirling Highway
Crawley WA 6009

Please indicate that the payment is for a library fine. A receipt will be sent to you and your borrowing privileges will be restored immediately.

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